Job Description

Administrative Assistant

A local company in Pelham, Alabama is growing and is looking for candidates interested in joining their team as an Administrative Assistant. This is an 'in-office' position, not remote. Responsibilities will include, but not limited to: assisting with sales coordination, organizing and scheduling meetings, providing AR support, maintaining and ordering office supplies, assisting with service billings, and renewing business licenses and state certifications.

Administrative Assistant Job Responsibilities:

  • Provides administrative support to ensure efficient operation of the office.

  • Answers phone calls, schedules meetings and supports visitors.

  • Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

  • Completes operational requirements by scheduling and assigning administrative projects and expediting work results.

  • Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.

  • Exhibits polite and professional communication via phone, e-mail, and mail.

  • Supports the team by performing tasks related to organization and strong communication.

  • Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.

  • Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.

  • Provides information by answering questions and requests.

  • Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

  • Contributes to team effort by accomplishing related results as needed.

Our client is a fast growing Low Voltage Contractor with offices in Birmingham and Atlanta. They design, install, services, and inspects technology systems in commercial, healthcare, educational and government facilities. Systems include Fire Alarm, Security, Structured Cabling, Audio Visual, Wifi and more. 

Administrative Assistant Skills and Qualifications:

  • Reporting Skills

  • Administrative Writing Skills

  • Microsoft Office Skills

  • Managing Processes

  • Organization

  • Analyzing Information

  • Professionalism

  • Problem Solving

  • Supply Management

  • Inventory Control

  • Verbal Communication

Education and Experience Requirements

  • High school diploma or equivalent education required

  • 1 year of administrative assistant experience

  • Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

  • Valid driver’s license and current automobile insurance

Apply today if you meet the requirements. $16-$19/Hour

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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