AP / AR Associate
Job Description
Accounts Payable position open Immediately! A temp to perm position for an experienced candidate looking for a great company with full benefits when you become permanent. Great opportunity to enter and grow in a large company in Doral!
Accounts Payable Duties
Payment for vendors’ invoice
? Collect and print out invoices, as received
? Make sure every invoices is approved by department managers
o For UPS, FedEx, InXpress have approval from the shipper for each shipment
? Invoice Data entry on SBO to issue A/P invoices for every invoices
? Download the date from SBO and select date to issue checks
? Submit printed checks along with all the paper works to managers for their signature on the checks
? Send approved checks’ information to the bank
? Make sure the mailing information is correct and mail checks in envelopes with the invoice
information
Process travel reports and other expense application
? Collect all a copy of all the receipts along with reports and applications
? Make sure every report and application is approved by managers with a copy of all the receipts
? Make sure all the numbers matches to the receipts and expense calculation
Data entry on SBO to issue A/P invoices for every travel reports and other expense application
? Download the date from SBO and select date to issue checks
? Submit printed checks along with all the paper works to managers for their signature on the checks
? Send approved checks’ information to the bank
? Distribute the approved checks to employees
Manage employees’ account balance and visa card spending
? Make sure to receive travel reports before issuing checks cash in advance request
o Only one pending report are acceptable on an account
? Check every corporate visa card transaction and collect a copy of the receipts
Make sure every receipt is submitted with approved application.
Reporting
? Monthly Temporary labor’s expense report
? Monthly freight report.
? Monthly GL code report for corporate visa card account
Daily basis
Reception
-Answer office phone. Transfer calls to appropriate extensions, page if necessary and take
messages
-Greet visitors
-Call taxis
-Pick up/Distribute mail
-Make car rental reservations
-Refill breakroom supplies
-Maintain/ Refill coffee machine
- Send and receive emails.
-Daily upkeep of wall dispensers. (Hand sanitizer, air freshener, Napkins)
-Distribute office supplies to employees.
Non-daily basis
-Travel arrangement including hotel reservations.
-Update and email JA schedule on a weekly basis.
-Order, store and distribute office supplies, and occasionally purchase items at store
-Order and store kitchen supplies
-Order supplies for cleaning stuff
-Keep inventory of break room and office supplies.
-Distribute travel itineraries and plane tickets from JTB to employees
-Maintain water dispenser service (3 water dispensers) and be primary contact for the service
-Assist departments
-Assist customer service with the inputting of warranties
-Assist with payroll/ send temp’s hours to staffing agencies.
- Send out birthday cards
- Send/ create memos.
- Assist in any marketing assignment.
- Assist in any HR assignment.
-send out DHL/UPS documents.
Application Instructions
Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!
Apply OnlinePay: up to $17/hour
17$ per hour
Posted: 3/2/2021
Job Status: Full Time
Job Reference #: 103000