Job Description

Diversified Sourcing Solutions is hiring for a bilingual (Spanish / English) Executive Assistant to the COO in the Doral area for a logistics company. 

 

Pay: Up to 52K /year depending on experience 

Hours: 9 AM - 6 PM (Monday - Friday)

 

Responsibilities:

  • Utilizing discretion and taking initiative on assignments that are time sensitive and confidential in nature.

  • Manages COO’s calendar, including making appointments, travel arrangements, lodging and transportation.

  • Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary.

  • Fields calls and manages incoming electronic and physical mail.

  • Assist COO in the management of both business and personal expenses.

  • Collaborates with the CEO's Executive Assistant to gather information from various sources to maintain an up-to-date client database.

  • Meets and greets visitors while ensuring a professional representation of the company. 

  • In collaboration with the CEO’s Executive Assistant, manage the reception area to ensure communication that is reflective of the company’s professional environment.

  • Provide general support to customers and company executives visiting Miami.

  • Prepares inventory and coordinates the purchase of supplies, furniture, office equipment for the warehouse, as needed.

  • Maintains all cargo insurance (MIA, NY, LA) and claims.

  • Responsible for ensuring that all company vehicles, including forklift, are kept in good working order including coordinating maintenance and repairs.

  • Oversee the alteration of office space and equipment as well as layout, arrangement, and housekeeping of office facilities. Including space for new employees.

  • Coordinate and follow-up on contractors working on company projects.

  • Responsible for negotiating contracts with vendors and presenting to management for approval.

  • Responsible for the coordination and distribution of client holiday gifts.

  • Serves as backup to CEO’s Executive Assistant.

 

Requirements: 

  • Bilingual (Spanish / English)

  • Proficient in MS Office (word, excel and powerpoint)

  • Work overtime as needed and approved.

  • Drive during the workday. Constantly travel locally by car.

  • prior experience as an Executive Assistant

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online